Minutes of the Golf Advisory Board
July 19, 2010
Chairman Conzemius called the meeting to order at 5:30pm. Board Members present were Bill Olander, John Knox, Boyd Conzemius, Richard Schoessler, Kay Tobin, and Carin Hayn. Craig Smith was absent. Also attending were Dick Tobin, Commissioner Jean Goodman, Director Tom Farnsworth, Manager Todd Surdez, and Superintendent Dean Heymans.
Motion by K. Tobin/second by John Knox to approve minutes of the June Board Meeting.
Motion carried
Motion by J. Knox/second by Carin Hayn to approve agenda. Motion carried.
Staff Reports
D. Heymans reported on research he is doing to get the pond system back in good working order. The system was working fine after the dredging last fall, but the downstream flooding has limited the release of water from the river making it difficult to keep enough water in the ponds. Dean reported that the ponds will need to be sealed in order to prevent future problems. He will keep the board informed on his progress.
T. Surdez reported the busy in season schedule is well under way. The Desert Classic was completed this past weekend. Todd reported on the many comments from players complimenting both the condition of the golf course and the new clubhouse facilities. Operation out of the facility has been going fine. The biggest problem has been keeping the flies out. Olson Pest Control has been contacted to address the problem.
Old Business
Staff updated board on the upcoming contributor appreciation event scheduled for Friday, July 23. At this time T. Surdez reported approximately 40-45 people registered to play golf and 60-65 expected for the food and entertainment. Todd expected these numbers to rise slightly before Friday. Mayor Laurie Gill will be in attendance and address the group. Also making comments will be Commissioner Jean Goodman and Golf Board Chairman Boyd Conzemius. The board recognized Linda Knox & Kay Tobin for handling the decorations for the event.
Staff provided report on the landscaping progress. The security fence will be going in this week. It will hopefully be completed by Friday, weather permitting. The back patio steps are completed and railings in and painted. Staff has received many positive comments about the look and function of the patio. Board recognized the Desert Classic for providing the railings.
Morris is scheduled to sand seal the parking lot this week with striping to be done prior to Labor Day weekend.
Dick Tobin reported Morris has a new rock engraver in place and are working on 2 rocks at this time. Dick reported he had held off selling more rocks until engraving could be finalized. He has 2 more committed which leaves 3 more to sell plus one smaller rock near #15 tee.
New Business
K. Tobin reported the HLGA has completed their budget. Their Match Play Championship is scheduled to begin August 1st. HGLA will most likely be governed by an advisory board in 2011 instead of electing a president. J. Knox reported the OMGA Club Championship is up coming on August 13-14. OMGA volunteers with the help of Todd and Staff have completed staining all guard posts on the golf course and would like to recognize and Thank Punt Youngberg for donating the stain for the project.
Staff provided board with updated revenue numbers for 2010 as well as projected budget for 2011. As of July 15 revenues are at 83% of meeting budget requirements for 2010. Some minor adjustments to the numbers will be proposed for the 2011 budget. These will be discussed further at a future meeting.
The board had received a member rebate request from a patron who due to health reasons had been unable to use the golf facility until recently. There is no policy in place for this type of rebate at this time. A motion was made by J. Knox/second by B. Olander to postpone discussion of such policy until the October Board meeting when fees are addressed. Motion carried.
Board was updated on proposed fund raising event to be held this fall. Idea to re-establish the annual Catfish Open as a fund raiser for the Clubhouse project was discussed. B. Conzemius and D. Tobin volunteered to speak with some local banks to see if they would be interested in sponsorship. Board will be updated on progress.
Staff presented board with plan for completion of paving around the clubhouse which will be included in the Capital Outlay portion of the 2011 budget. Paving budget will be divided into 2 stages to be completed in 2011 & 2012. Budget presentation is scheduled with the City Commission for August 17th for consideration of staff requests.
Board discussed on a fee change recommendation that would include dependent children up to age 22 in family memberships. This fee change will be discussed at the October Board Meeting.
Next Golf Advisory Board Meeting will be held on Monday, August 30, 2010.
Meeting was adjourned at 6:45 PM.
Respectively submitted,
Carin Hayn